Number: 9506677
Country: Denmark
Source: TED
Depth Data Management System
This procurement is for a depth data management system for storage, quality assurance and distribution of bathymetric data within the domain of the Danish Hydrographic Office. The procurement includes customization, implementation, migration from current systems, service and support as well as consultancy services and further developments.
Nørresundby
The Danish Geodata Agency (Geodatastyrelsen) as a national maritime authority has the responsibility for hydrographic surveying and production of nautical charts in Danish, Greenlandic and Faroe Islands waters. It is also the responsibility of GST to provide the data management arrangements to support for those services.
Given the exponential increase in data volumes managed by the Danish Geodata Agency and the emergence of new technology resulting in a wider variety of data sources and nature, there is a need acquiring a new depth data management system that will ensure efficient management of the depth data and will contribute to optimizing the production chain from survey to chart production (from ping to chart).
The purpose of this procurement is for the Danish Geodata Agency to acquire a COTS system (Commercial off the shelf) that supports depth data management in the context of a Hydrographic Office. Besides acquiring the access to the application, the tenderer must also deliver:
— services for project management,
— configuration of the application,
— training,
— implementation,
— development of data migration strategy and tools,
— support and maintenance, and
— related consultancy services and further developments.
The contract period is 72 months from acceptance date of the implemented, configuration and developed application, and the recurring services can be prolonged in 2 times 12 months. The maximum contract period is then 8 years from the acceptance date.
The Contract will be conducted in 4 phases. Firstly, the design phase. Secondly, the implementation phase. Thirdly, the operation test phase. Fourthly, the operation phase.
The application will be operated by a third party (Statens IT) on behalf of the Danish Geodata Agency, but the tenderer must deliver maintenance and further development for the application. The tenderer must also deliver support services for both the users and the third party operator. The tenderer must deliver project assistance for the operator for preparation, testing and implementation of the application in the operation environment. The tenderer has the overall responsibility for fulfilling the project but the Danish Geodata Agency will participate in the project to a degree which makes them able to use, run, change, support and maintain the application after the Final acceptance date.
Please see the tender material for further information and descriptions of the system and other services to be delivered.
The Danish Geodata Agency must be able to buy additional training, support and maintenance, consultancy services and further development after the delivery of the system.
Further, the Danish Geodata Agency may decide to have the installation of the application at the Danish Geo-data Agency’s location in Nørresundby.
As regards section V, it should be noted that the original amount is an estimate of the expected contract price for the entire duration of the contract. The amount of the contract was expected to be in the range of 400 000 — 900 000 EUR.
Pursuant to the Danish Act on the Complaints Board for Public Procurement, etc. (lov om Klagenævnet for Udbud m.v.) (the Act is available (in Danish) at www.retsinformation.dk), the following deadlines apply to the lodging of complaints:
Complaints for not having been selected must be submitted to the Danish Complaints Board for Public Procurement before the expiry of 20 calendar days, see section 7(1) of the Act, from the day after submission of notification to the candidates concerned of the identity of the successful tenderer where the notification is accompanied by an explanation of the grounds for the decision in accordance with section 2(1)(i) of the Act and section 171(2) of the Danish Public Procurement Act.
In other situations, complaints of award procedures, see section 7(2) of the Act, must be lodged with the Danish Complaints Board for Public Procurement before the expiry of:
1) 45 calendar days after the contracting authority has published a notice in the Official Journal of the European Union that the contracting authority has entered into a contract. The deadline is calculated from the day after the day when the notice was published;
2) 30 calendar days calculated from the day after the day when the contracting authority has notified the candidates concerned that a contract based on a framework agreement with reopening of competition or a dynamic purchasing system has been entered into where the notification has included an explanation of the relevant grounds for the decision;
3) 6 months after the contracting authority entered into a framework agreement calculated from the day after the day when the contracting authority notified the candidates and tenderers concerned, see section 2(2) of the Act and section 171(4) of the Danish Public Procurement Act;
4) 20 calendar days calculated from the day after the contracting authority has submitted notification of its decision, see section 185(2) of the Danish Public Procurement Act.
Not later than at the time of lodging a complaint with the Danish Complaints Board for Public Procurement, the complainant must notify the contracting authority in writing that a complaint has been lodged with the Danish Complaints Board for Public Procurement and whether the appeal was lodged during the standstill period, see section 6(4) of the Act. In cases where the complaint was not lodged during the stand-still period, the complainant must furthermore indicate whether a suspensory effect of the complaint has been requested, see clause 12(1) of the Act.
The e-mail address of the Complaints Board for Public Procurement is set out in section VI.4.1).
The Complaints Board’s own complaints procedure is available at www.erhvervsstyrelsen.dk
